Get the free p45 form download 2008-2023

code if relevant 4 Income code – Enter as a letter or number. If less than 0, enter '?' 5 Other deductions - for example, deductions from social insurance payments, pension contributions or self-employed health tax and benefit payments 5 6 Amount due for tax code entered above 10 7 Tax Year - Enter Tax Year - enter - Tax Year entered above - enter 8 Amount due - if more than £0, enter a negative number if year of birth is different from this, enter 0 9 Employee's National Insurance code – Enter 'Y' if Student Loan deduction is due to be made / 6 10 HMRC reference in box below Employer name/Sole trader Trade name if not your employer 11 Company code or branch/division name - enter 'Y' if Student Loan deduction is due to be made / 6 12 1st name + Surname - enter the first name of an employee as it appears on the current and previous forms - see instructions 13 2) 2nd name + Surname - enter the full 2nd name of an employee as it appears on the current and previous forms - see instructions 14 Employment number – enter the Employer National Insurance number entered above - click on 'Enter your Employer N.I. number' at bottom of main form for more details 15 Age at departure - enter the date employee left the employment (in years) 16 Date working for Employee - Enter the date on which employee left the employment (in years) 17 Occupation or work activity to which employee was engaged when he/she left employment. Employer Tax P45 Part 1 Details of employee leaving work Copy for HM Revenue & Customs - Select a Year 18 Tax Code at departing date Employee's National Insurance number Use capital letters when completing this form Employer PAYE reference Office number 5 Student Loan deductions Reference number Enter 'Y' if Student Loan deduction is due to be made / 6 19 Income code – Enter as a letter or number. If less than 0, enter '?' 20 Other deductions - for example, deductions from social insurance payments, pension contributions or self-employed health tax and benefit payments 20 Date working for Employee - Enter the date on which employee left the employment (in years) 21 Occupation or work activity to which employee was engaged when he/she left employment. Employer Tax P45 Part1 Details of employee leaving work Copy for HM Revenue & Customs 22 Income code - Enter as a letter or number. If less than 0, enter '?' 23 Other deductions - for example, deductions

Who needs a P45 form?

This form is used in the United Kingdom and the Republic of Ireland when the employee leaves work. The form is completed by the employer.

What is the purpose of the P45 form?

This form is very important for the employee, as it has details of earnings and taxes paid. The details of the information regarding the employee leaving work is forwarded to HM Revenue and Customs, where tax details on the employee’s taxpayer record are recorded.

What documents must accompany the P45 form?

This can be accompanied by other forms depending on the employee’s needs. As a rule, the P45 is accompanied by the P11 form, Deductions Working Sheet.

When is the P45 form due?

The form is completed before the employee leaves the job. The worker tells about his decision to leave work beforehand and asks to prepare the form. The estimated time for completing the form is 20 minutes.

What information should be provided in the P45 form?

The P45 form has several copies, each for a certain addressee: one copy for HM Revenue and Customs; one copy for the employee; one copy for the employer; one copy for the new employer. Part 3 of the form is completed by the new employer. When completing the form, the employer should follow the instructions in the Employer Help book E13 Day-to-day payroll.

The employer has to provide the following information:

• PAY reference (office and reference number)

• Student loan deductions

• Employee’s national insurance number

• Tax code at leaving date

• Title, name, gender, date of birth, address of the employee

• Leaving date

• Total amount of earnings to the date of leaving

• Total tax amount to the date of leaving

• Work number/payroll number

The employer should also sign and date the form.

What do I do with the form after its completion?

Part I of the form is sent to the HM Revenue and Customs office. Part 1A, 2 and 3 are given to the employee.

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